Executive Assistant

Job Description:

Job Summary

We are looking for a highly organized and proactive Executive Assistant to support senior management in daily operations, coordination, follow-ups, and administrative activities. The ideal candidate should have strong communication skills, excellent organizational abilities, and the capability to coordinate effectively with internal teams, external agencies, vendors, and management.

Key Responsibilities

Assist senior management with daily coordination, follow-ups, and task management.

Manage calendars, meetings, appointments, reminders, and important deadlines.

Schedule and coordinate internal and external meetings.

Prepare meeting agendas, Minutes of Meeting (MOM), and follow up on action items.

Coordinate with different departments and individuals on behalf of management.

Act as a central coordination point between management and external marketing agencies, ensuring timely communication, follow-ups, and execution of assigned requirements.

Share requirements with marketing agencies, track progress, collect updates, and coordinate approvals from management.

Follow up with agencies and vendors to ensure timely completion of deliverables and commitments.

Maintain structured trackers for tasks, approvals, deadlines, and follow-ups.

Prepare presentations, reports, Excel sheets, documents, and management updates.

Organize important documents, files, approvals, and correspondence.

Handle confidential business and management information professionally.

Assist with travel arrangements, meetings, events, and administrative requirements when needed.

Requirements

Minimum 1 year of experience as an Executive Assistant, Coordinator, or in a similar role preferred.

Freshers with excellent communication and coordination skills may also apply.

Strong verbal and written communication skills.

Excellent coordination, follow-up, and organizational abilities.

Proficiency in MS Office (Excel, PowerPoint, Word).

Ability to manage multiple tasks and stakeholders simultaneously.

Professional attitude with strong attention to detail and confidentiality.