Accounts Executive

Job Description:

About Adviacent
Adviacent Consulting Services Pvt. Ltd. is an IT System Integrator and technology solutions company providing IT infrastructure, software licensing, cybersecurity, cloud, and enterprise technology solutions.
We are looking for a responsible, detail-oriented, and quick-learning Accounts & Admin Executive who can independently manage routine accounting activities, reconciliations, banking operations, office expenses, documentation, and administrative support.
Key Responsibilities
1. Accounting & Bookkeeping
• Maintain day-to-day accounting records and financial transactions.
• Manage purchase and sales entries, expense vouchers, journal entries, and ledger updates.
• Work on Zoho Books and Tally for accounting and bookkeeping.
• Maintain vendor and customer accounts and track outstanding payments and receivables.
• Maintain proper filing of invoices, bills, receipts, vouchers, and supporting documents.
• Assist in monthly closing and preparation of basic financial reports.
2. GST, TDS & Compliance Support
• Maintain GST-related purchase and sales records.
• Assist in GST reconciliation, input tax credit verification, and preparation of GST return data.
• Maintain TDS records, deduction details, and supporting documentation.
• Assist with TDS reconciliation, challan tracking, and return preparation.
• Coordinate with the CA or external accountant for GST, TDS, and other statutory compliance requirements.
• Ensure accounting records are accurate, complete, and available on time.
3. Banking & Reconciliation
• Handle routine banking operations and payment coordination.
• Prepare bank payment details and maintain payment records.
• Perform regular bank reconciliations.
• Reconcile customer accounts, vendor accounts, and outstanding balances.
• Track payments, receipts, reimbursements, and pending transactions.
• Ensure all transactions are supported by appropriate documentation and approvals.
4. Daily Office Expenses & Petty Cash
• Maintain the daily office expense register and petty cash records.
• Record office purchases, reimbursements, travel expenses, and other operational expenses.
• Collect and verify bills and supporting documents.
• Prepare periodic expense summaries and report discrepancies.
• Ensure expenses are recorded accurately and submitted for approval on time.
5. HR Documentation Support
• Assist HR with employee documentation, joining formalities, and personnel records.
• Maintain employee files, attendance records, leave records, and document checklists.
• Support the preparation and filing of offer letters, appointment letters, and other HR documents using approved templates.
• Maintain confidentiality of employee and salary-related information.
6. Administration & Operations
• Maintain office records, stationery and consumables registers, and vendor documentation.
• Assist with procurement documentation, quotations, purchase orders, and invoice coordination.
• Support general office administration and day-to-day operational requirements.
• Coordinate with employees, vendors, customers, and external consultants as required.
• Maintain organized digital and physical records for easy retrieval.
Required Skills & Qualifications
• Graduate in Commerce (B.Com preferred) or a related discipline.
• 1–3 years of experience in accounting, bookkeeping, or accounts and administration.
• Working knowledge of GST, TDS, banking operations, and bank reconciliation.
• Practical experience with Zoho Books and Tally.
• Good working knowledge of MS Excel, MS Word, and other MS Office applications.
• Ability to maintain accurate accounting records and perform reconciliations.
• Good written and verbal communication skills.
• Strong attention to detail, integrity, and a sense of accountability.
• Willingness to learn new processes, tools, and responsibilities.
• Ability to manage multiple tasks and meet deadlines.